Purchasing Manager

General Job Description: 

Under the direction of the Director of Purchasing, this position is responsible for

purchasing function of the assigned region and providing support for the sales and project managers. This role is responsible for processes such as price negotiations, vendor solicitation, vendor performance and managing the purchasing department staff.

Supervises: 

Buyers & Administrative support teams 

Essential Duties & Responsibilities

Demonstrate a track record of success in building effective teams and interpersonal relationships while steadfastly pushing self and others for results

Stays current on the following emphasis points of Leadership & Communication, Dispute Resolution, Supply Chain Management, Redline Review, Pricing Agreements, Rebate Programs, Process Improvement, Productivity KPIs, Department Compliance. 

Works to develop new process improvement concepts to increase efficiency and better team engagement.

Work with Sales Managers to ensure a working understanding of Project Manager needs in order to improve on Purchasing department processes and results.

Work with PMs as requested for pre-bid buyouts. Suggest strategy on a job-by-job basis. 

Negotiate purchases for Major Equipment and Subcontracts on jobs up to $1,000,000; Larger jobs after review with either the Purchasing Director. 

Maintain a strong presence and relationship with Project Managers (PMs), Engineering and key staff at major suppliers in all markets.

Reviews POs and subcontracts for typos, scope accuracy, contractual language and ethical issues. 

Conduct weekly meetings (formal or informal) with office staff as needed to ensure timely subcontract processing, timely PO processing, bonds received, review of issues, and to foster a collaborative work environment with both internal and external customers.

Work to manage the process of mitigating delays, properly notifying suppliers of their responsibilities from a cost perspective relative to supplier caused issues, and resolving billing disputes between ACCO and suppliers.

Subcontract review of non-union requests, bond reviews, and redline review/negotiation.                   

Create monthly reports for review with the Director of Purchasing including: Cost Analysis of Commodities and Major Equipment, Line Card Changes, Vendor Representative Changes, Vendor Problems, Vendor Meetings, PM Concerns, and Back Charge Log.                                 

Review incoming buyouts.      

Manage all back charges in the assigned area of operations, maintain back charge data, maintain folder structure, and review all pending back charges with the Purchasing Director.    .       

Other duties as assigned by upper management. 

Position Requirements (Skills, Knowledge, Abilities):

• High School Diploma or equivalent
• A bachelor's degree in construction management or similar discipline
• 5 to 7 years of experience in purchasing procurement activities in the construction industry strongly preferred. 
• Previous experience with purchasing large projects and contract compliance.
• Experience with MS Windows environment, including proficiencies with Word and Excel.
• Excellent written and verbal communication skills, as well as strong interpersonal skills.
• Strong attention to detail 
• Strong knowledge and application of the purchasing process from start to finish.
• HVAC or similar industry experience is preferred but not required.
• Management experience preferred.