Project Manager - Admin III

Blackstone Talent Group, an award-winning technology consulting and talent agency, is seeking a Project Manager - Admin III to join our Client's team.

The Mid-Level Project Manager (PM) will support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Workplace portfolio. They will coordinate and complete projects on time, within scope, and within budget, overseeing day‑to‑day execution under company direction.

Core Responsibilities

• Coordinate end‑to‑end project activities for several AMER office projects in parallel.
• Develop and maintain detailed project plans and schedules - set deadlines, assign tasks, and monitor progress against milestones and budgets.
• Manage changes to project scope, schedule, and costs using appropriate approval and verification processes, and track performance using project tools and metrics.
• Coordinate with internal teams and external partners (landlords, general contractors, vendors) on site access, logistics, and recurring project meetings.
• Prepare and distribute agendas, meeting minutes, action items, and status reports. Track and drive closure of open issues across projects.
• Maintain CapEx and budget trackers (commitments, change orders, forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks’ procurement processes.
• Prepare concise monthly financial and status summaries, including variance explanations, for Real Estate & Workplace and Finance stakeholders.
• Keep project documentation organized and current in Databricks systems.
• Help standardize and maintain templates for status reports, checklists, trackers, and other project artifacts across AMER projects.
• Support workplace readiness and handover, including FF&E, minor works, signage, punch lists, and day‑one readiness with Workplace, IT/AV, Security, and vendors.
• Track completion of close‑out requirements (O&M manuals, warranties, as‑builts, training) from landlords/GCs and ensure smooth transition to operations.
• Meet with internal stakeholders to clarify requirements and objectives, and provide clear, regular updates to cross‑functional and leadership audiences.

Context & Engagement

• Duration: Initial 6-month term, with option to extend based on performance and project pipeline
• Possible temp to hire 

Required Experience & Skills

• 5+ years as a Project Manager / Project Coordinator on commercial office or corporate interiors projects, ideally multi‑site.
• Proven ability to manage and prioritize multiple projects simultaneously with strong follow‑through.
• Experience working with landlords, general contractors, and vendors on tenant improvements and base‑building projects.
• Strong skills with spreadsheets and project tools (e.g., Smartsheet, Asana, or similar; presentation tools such as Slides/PowerPoint) and comfort owning trackers and reporting.
• Excellent written and verbal communication - able to synthesize complex project details into clear, concise updates for cross‑functional teams and leadership.
• Highly organized, detail‑oriented, and effective in a fast‑paced, ambiguous environment.

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities