Description of Duties:

The Facilities Project Assistant supports the Missile Defense Agency (MDA) on the Integrated Research and Development for Enterprise Solutions (IRES) contract.

The candidate will:

• Will assume various roles and responsibilities within the organization to include leading a team of escorts for projects, invoice and budget tracking, and personnel and vehicle passes.
• Personnel and vehicle pass paperwork – process documentation to ensure subcontractors have access to SSFB and MDIOC (8004/8600)
• Draft, coordinate and publish project escort schedule (8004/8600)
• Create iWADs within the IRES online system
• Coordinate iWAD audits with project managers/CAMs in order to fix errors as necessary
• Maintain budget trackers for projects
• Provide invoice tracking
• Provide additional administrative support to fiscal team such as charge number creation as required
• Other duties as assigned may include demonstrative assistance in TOSR production, CDRL production

The successful candidate will:

• Have a strong ability to organize work, manage multiple tasks, and maintain accurate records.
• Have excellent verbal and written communication skills for effective interaction with internal and external stakeholders.
• Have a keen eye for detail to ensure accuracy in documentation and reporting.
• Be able to work proactively, anticipate needs, and think ahead to support project success.
• Be able to work effectively within a project team.

Basic Requirements:

• Must have 1, or more, years of administrative experience that includes schedule coordination, budget/invoice tracking, and/or documentation processing
• Must be proficient with MS Office and other tools used in project management.
• Must have an active DoD Secret Security Clearance